Duck And Swan

Bookkeeping Services

What Does a Bookkeeper on a Daily Basis?

Curious about what does a bookkeeper do probably that is obviously that is why you got here. This article is going to spell out a bookkeeper’s accountabilities to the business owner, the accountant, and the government these responsibilities are worldwide. Sure the sales tax, the payroll deductions, personal corporate tax guidelines, and schedules may be different from country to country but the responsibilities are the same across the board.

A Bookkeeper Works in Tandem With an Accountant or Tax Agent

So the work that bookkeeper does will generally include bank reconciliation for the business maybe counts payable maybe accounts receivable payroll if it’s required superannuation dealing with that and a level of reporting where that’s required so whether that’s profit and loss balance sheet etc so generally the bookkeepers role will end with the end of your tax work. Their job would be to prepare the accounts for the year so your accountant can simply pick up your accounting file or access your accounting file and then prepare your tax return at the end or if you are a not-for-profit the bookkeeper would prepare the accounts so the auditor can come in and do the audit and then be able to certify your accounts that everything is as it should be.

Preparation of Source Documents

They prepare what are referred to as source documents for all the operations of a business; the buying, selling, transfer, paying and collecting operations. The documents include papers such as purchase orders, invoices, credit card, slips, time cards, timesheets and expense reports. Bookkeepers also determine and enter in the source documents what are called the financial effects of the transactions and other business events which include paying the employees, making sales, borrowing money or buying products for raw materials for production. Bookkeepers also make entries of the financial effects into journals and accounts; these are two different things a journal is the record of transactions in chronological order and accounts is a separate record or page for each asset and each liability.

Preparation of Reports

Bookkeepers prepare reports at the end of a specific period of time such as daily, weekly, monthly, quarterly or annually. To do this all the accounts need to be up to date, the inventory records must be updated and the reports check and double check to ensure that they are error-free as possible. The bookkeepers also compile complete listings of all accounts this is called the adjusted trial balance. While a small business may have a hundred or so accounts very large businesses can have more than ten thousand accounts the final step is for the bookkeeper to close the books which mean bringing all the bookkeeping for a fiscal year to a close and summarize. More details here:

Other Responsibilities

A bookkeeper handles the day-to-day financials of a business and they have a role in both the accounts payable and accounts receivable roles. A bookkeeper creates purchase orders and invoices and posts them through to the general ledger and applies payments to vendor invoices. They create sales orders and sales invoices which they post to the general ledger. They apply cash receipts and also have a role in paying bills, balancing bank statements in taking deposits or posting cash receipts from customers.

So in closing a bookkeeper is going to make your life a lot easier and save you money by doing a lot of the grunt work that the accountant might try to do at the end of the year if you have not engaged a bookkeeper, to begin with.

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Comparing Bookkeeping with Related Accounting Functions


Bookkeeper and accountant are both essential business functions required for all businesses. Bookkeeping is responsible for the tracking of financial transactions. Accounting is in charge of interpreting, classifying, examining, confirming and summarizing financial data.

The largest difference between accounting and bookkeeping is the fact that accounting will involve interpreting and examining data and bookkeeping will not.

Accounting Process

The accounting process includes saving, interpreting, classifying, studying, reporting and summarizing financial data. Bookkeeping is the process of saving financial transactions. Saving financial orders is the first part of and the building blocks of the accounting process. Bookkeepers cope with the recording part of the accounting process. Accountants cope with all parts of the accounting process.


Bookkeepers record financial deals in chronological order on a regular basis. Because accounting software automates many of the processes, some bookkeepers in small organizations also classify and summarize financial data in financial reviews. These bookkeepers tend to be referred to as full-charge bookkeepers. They make higher incomes than bookkeepers but lower wages than accountants.

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Accountants examine financial trades in financial claims and business studies following accounting rules, benchmarks and requirements. Accountants review and interpret financial data to report the financial condition and performance of the business to company market leaders to help them make enlightened business decisions.


Bookkeeping and accounting can seem to be the same vocation to the untrained eyeball. Both bookkeepers and accountants use financial data. To enter into either profession, you must have basic accounting knowledge. Bookkeepers in smaller companies often cope with more of the accounting process than simply recording transactions. In addition they classify and generate reviews using the financial transactions. They may not have the education required to manage these responsibilities, but this can be done because most accounting software automates reviews and memorizes trades making transaction classification easier. Sometimes, an accountant records the financial orders for a company, managing the bookkeeping part of the accounting process.


Taking a few accounting training and developing a basic understanding of accounting will specify you for employment in bookkeeping. To work in accounting, you must have at least a bachelor’s level to be an accountant or, for an increased level of competence, you can become a certified open public accountant. Accountants are trained to handle the whole accounting process, while bookkeepers are licensed to handle documenting financial transactions. To ensure accuracy and reliability, accountants often provide as advisers for bookkeepers and review their work. Bookkeepers record and classify financial orders, laying the groundwork for accountants to analyze the financial data.

Close the catalogs — bring the bookkeeping for the fiscal season just concluded to a detailed and get things ready to begin the bookkeeping process for the coming fiscal year.

To summarize

Books is the normal term for a business’s complete group of accounts. A business’s trades are a continuous stream of activities that don’t end tidily on the previous day of the entire year, which can make preparing financial claims and taxation statements challenging. The business enterprise has to sketch a clear line of demarcation between activities for the entire year (the 12-month accounting period) finished and the entire year yet to come by closing the literature for one season and starting with fresh books for another year. Seek Bookkeeping help Bookkeepers Melbourne at


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Gift Guide to Buying Your Bookkeeper a Present

  • Bookkeeper
  • August 29, 2017
  • Comments Off on Gift Guide to Buying Your Bookkeeper a Present

Your bookkeeper may not seem like an important person in your life. However, without him or her, your finances would probably be a mess; your bookkeeper keeps you from complete financial ruin. Therefore, it makes sense for you to want to show him a little appreciation.

Whether you are just rewarding him for a job well done, or buying a small birthday surprise, our bookkeeper gift guide will help you find the ideal present for your financial life saver.

Candy or Food

Buy a couple bags of sweets, and then pour them out into a shallow bowl or dish. Let your bookkeeper know these treats are available for his snacking desires. Make sure you purchase things he eats by asking him about his favorite candies. Go even further by buying him a personalized bag of candy.

Order a customizable bag of M&M’s as a present. Use Groupon’s M&M’s coupons to save on this purchase, and buy additional personalized features. Also consider ordering gourmet candy, like a box of chocolate covered strawberries  or premium chocolate buttercreams.

Also, consider having a meal displayed when your bookkeeper enters your office or home. Order out or make dinner and share it with him. Stock up on snacks in addition to the candy. Supply both healthy and unhealthy snack options for your bookkeeper.

Gift Cards

Treat your bookkeeper to a meal or drinks with restaurant gift cards. Ask your accountant about his favorite place to get coffee before work, or his favorite local restaurant. Order online, or make a trip to that shop, and buy a gift card that contains at least $25 on it. Present it to him wrapped in a thoughtful thank you note.

If you know a little more about him than his coffee preference, buy a gift card that highlights one of his hobbies or passions. For example, buy him a gift card to DICK’s Sporting Goods if he’s very into physical activity like golfing and snowboarding.

Personalized Thank You Cards

Write a short thank you card. A card showing gratitude is not the most glamorous gift, but it creates the right sentiment of appreciation and respect for your bookkeeper’s hard work and time.

If you work with your bookkeeper all year long, give him the thank you card at the end of the year, along with a bonus. If you only work with your bookkeeper during tax season or certain projects, give him a thank you card, and a bonus or small token of appreciation, at the end of each project.

Use a Thank You card template to design your own thank you card.

Personalized Merchandise

Buy him a ‘World’s Best Bookkeeper’ mug or some fun bookkeeping related trinket. Use Etsy to find a large selection of unique gifts all about bookkeeping. A simple search of the keywords ‘bookkeeper’ produces lots of cute, fun, and creative gifts. This is where you can really shine as a client, for example

Office Supplies

Invest in some nice office supplies for your bookkeeper. For gift options, think stationery paper with beautiful graphics, a premium ink pen, a briefcase, bookeeping software, or a leather notebook.…

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The Top Reasons Your Business Will Benefit From Outsourcing Bookkeeping Services

At Receipt Bаnk we соllесt and еxtrасt аll оf the uѕеful dаtа from уоur receipts and іnvоісеѕ – wе сарturе thе date, tіmе, рауее, саtеgоrу, total amount, VAT (іf visible) аnd рауmеnt mеthоd. And now you саn instantly gіvе уоur ассоuntаnt оr bооkkеереr ассеѕѕ to уоur Receipt Bаnk account.

 What dоеѕ thіѕ mеаn?

Gіvіng уоur ассоuntаnt or bооkkеереr dіrесt access tо your Receipt Bank ассоunt іѕ thе easiest wау to trаnѕfеr your еxреnѕеѕ data to thеm. Frоm thеrе thеу саn vіеw, edit and export your expenses data whеnеvеr thеу lіkе! Thеу саn dоwnlоаd уоur dаtа аѕ Exсеl оr PDF fіlеѕ оr рublіѕh іt dіrесtlу tо уоur ассоuntіng ѕоftwаrе!

Yоu саn іnvіtе уоur ассоuntаnt or bookkeeper tо ассеѕѕ уоur Rесеірt Bаnk ассоunt аnd аdvіѕе уоu аbоut best wоrkflоwѕ.

For thаt simply follow these ѕtерѕ:

  1. Gо tо thе web арр аnd lоgіn wіth your details.
  2. Oреn уоur Account ѕеttіngѕ mеnu аnd nаvіgаtе tо thе Account details tab.
  3. At the bottom оf thе page, you’ll fіnd thе option tо give access to уоur ассоuntаnt.
  4. Click on thе buttоn tо ореn a nеw ѕсrееn аnd enter уоur accountant’s еmаіl аddrеѕѕ.
  5. If they аlrеаdу have аn ассоunt wіth Rесеірt Bаnk, thеу wіll іmmеdіаtеlу ѕее your dеtаіlѕ undеr thеіr Dashboard.
  6. If they аrе nеw tо Receipt Bank, we will automatically send thеm аn email іnvіtаtіоn аnd оnе of оur tеаm will bе іn tоuсh.


You can add a Cоllаbоrаtоr оr a bооkkеереr tо уоur business finances by the following:

  1. On уоur Buѕіnеѕѕ tаb, click Settings аt thе bоttоm lеft оf аnу screen.
  2. Clісk on Cоllаbоrаtоrѕ undеr Gеnеrаl.
  3. Clісk on thе Add a collaborator buttоn on the rіght.
  4. Fіll іn уоur Cоllаbоrаtоr’ѕ Fіrѕt Nаmе and Lаѕt Name.
  5. Fіll іn his/her Email address.
  6. Chооѕе how muсh access уоu wаnt tо gіvе your соllаbоrаtоr.

Vіеw аnd еdіt. Thіѕ is іf you wаnt уоur соllаbоrаtоr to bе аblе to add, delete, аnd change іnfоrmаtіоn. They wіll hаvе access to your еntіrе account (trаnѕасtіоnѕ, invoices, rероrtѕ, еtс) еxсерt уоur bаnkіng іnfоrmаtіоn, іntеgrаtіоnѕ, сrеdіt card рауmеntѕ fеаturе, buѕіnеѕѕ data еxроrt funсtіоn, аnd buѕіnеѕѕ information (bаѕісаllу, аnуthіng under the ‘Aссоunt’ орtіоn аt thе top right of the раgе). See more:

Vіеw only. Thіѕ іѕ if you wаnt your collaborator tо оnlу bе able tо ѕее your іnfоrmаtіоn wіthоut the аbіlіtу tо еdіt. They wіll hаvе ассеѕѕ tо all pages іn уоur Wаvе account except уоur bаnkіng іnfоrmаtіоn, іntеgrаtіоnѕ, сrеdіt card рауmеntѕ fеаturе, buѕіnеѕѕ dаtа export funсtіоn, and buѕіnеѕѕ іnfоrmаtіоn.

Note: Remember, you аrе grаntіng ассеѕѕ to ѕеnѕіtіvе information, іnсludіng a hіѕtоrу оf аll уоur bаnk аnd сrеdіt саrd transactions. Hоwеvеr, уоur оnlіnе bаnkіng passwords will NOT bе available tо thе соllаbоrаtоr, ѕіnсе thіѕ іѕ ѕаvеd ѕераrаtеlу frоm уоur ассоuntіng іnfоrmаtіоn.

 Write a Message fоr your соllаbоrаtоr.

 Clісk Save.

On уоur соllаbоrаtоr раgе, уоu wіll nоw see the pending invitations. Thе реrѕоn you invited wіll rесеіvе аn еmаіl іnvіtіng thеm tо соllаbоrаtе.

If thе collaborator is nоt a рrе-еxіѕtіng Wave user, thеу simply еntеr thеіr email аddrеѕѕ аnd a раѕѕwоrd. Then, thеу wіll nееd tо ѕеlесt a реrѕоnаl сurrеnсу. Thіѕ іѕ bесаuѕе уоur collaborator wіll now hаvе their оwn Wave ассоunt, which іnсludеѕ a реrѕоnаl profile.

If the collaborator is a сurrеnt Wаvе uѕеr, thеу will nееd tо click thе Sіgn іn nоw! lіnk аt the bottom of thе раgе. See more here:

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How to Start a Bookkeeping Business Professional Memberships

  • Bookkeeping
  • May 29, 2017
  • Comments Off on How to Start a Bookkeeping Business Professional Memberships
How to Start a Bookkeeping Business Professional Memberships

Starting a bookkeeping business is an exciting time. You might have decided to start your own business to move away from paid employment of perhaps you want a more flexible lifestyle so you can work around family commitments. You might have decided to create your own income stream which is not dictated by an employer’s hourly rate. Whatever your reason for starting your business, it will be vital to remember your business will only be as good as the skill sets you can bring to it. Hiring the best bookkeeping services like Bookkeepers Melbourne to work for your papers and get the best output you expect. click here for more details.


Membership to a professional bookkeeping association will assist your business in many ways and will become a vital component of your professional development. As a small business owner, your skills and knowledge will influence the type of clients and role you can attend to.


To ensure you maintain your skills and undergo professional development it will be easier if you are a member of a professional association. They will keep you up to date with the bookkeeping industry with journals and other publications. They might have a thorough website with many features you might need for your own small business or to assist your clients business. There are lots of bookkeeping firms but only few can serve you the best and can deliver the work on time. for more information, visit :

How to Start a Bookkeeping Business Professional Memberships


Your professional association will also conduct seminars and professional development talks to keep your skills up to date and learn new skills which will help you increase your services to offer your clients. Of course this will be a cost associated with running your business so you will need to factor this into the rates you charge, however membership to a professional association is an important component of your business.


There are some other additional benefits of being a member of an association such as network opportunities with other bookkeepers in public practice. This is important especially if you work from home or operate a virtual business as it keeps you connected with other business people and those in your situation.


When you investigate various professional membership organizations, it is important for you to assess what they can provide. There will be a number of choices depending on your location and they will all offer slightly different components to the membership. Deciding who to become associated with might also come down to your skills, experience and qualifications. You might want to become a member of a certain one but you might not meet their eligibility criteria. Becoming a bookkeeper is not easy—you need to have time to study more and be patient about looking carefully at numbers. It is so important to this kind of attitude to adapt the working surroundings.


Ultimately, be sure to select one association that can assist develop your skills and help you achieve your own business goals. It will help you for many years to come and will be a key part of your own professional development.


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The Top Reasons Your Business Will Benefit From Outsourcing Bookkeeping Services

The Top Reasons Your Business Will Benefit From Outsourcing Bookkeeping Services

When you are operating a business, you already have a lot of responsibilities on your shoulders. Your main focus is to keep things running smoothly and to make a profit. Maintaining the record books is something that you may not always have time to do. There are plenty of bookkeeping services companies out there that can help make sure you get all of your paperwork done properly so that it doesn’t pile up. Bookkeeper Melbourne can surely help you with bookkeeping works.


Even if you have the time to take care of your records, doing so is probably your least favorite task. It is time consuming, it requires you to sort through piles of paper, and you cannot focus on where you are needed when you are stuck behind the desk. By hiring out bookkeeping services, you can take advantage of all the benefits that go along with having someone else take care of this daunting job.


You may have avoided hiring bookkeeping services because you did not want to load up all of your documents and take them to a provider every week. You also could not afford the cost that goes along with having an accountant or professional come to your office. Now, with technology and the Internet, one option is to get all of your bookkeeping done online.


By having someone else take care of your records, you are going to have more time to focus on the rest of your company’s operations. This may be the number one benefit to outsourcing this job. You know that time is money and you never seem to have enough of it. The small fee associated with hiring a professional bookkeeping agent is going to be nothing compared to the free time you get out of it.


When you hire a full-time or even a part-time accountant to have on the payroll, you are going to acquire costs that are associated with having an employee. When you outsource your bookkeeping services to one of these online outlets, you are only paying for the services you use when you use them. In the end, you are saving your business a lot of money. for further details, visit :

The Top Reasons Your Business Will Benefit From Outsourcing Bookkeeping Services


Another reason to outsource your bookkeeping services is so that you have the experience of record keeping working for you. The knowledge that you need involving record keeping will always be available to you without you having to pay the full cost of hiring a professional accountant. This makes you more available to spend the time necessary to properly staff your employees and take care of your here for further info.


An outsourced bookkeeper is going to be able concentrate more on their job when they are located in their own working environment. Instead of an office staff member getting caught up in the busy day-to-day operations of your company, they will be able to spend the time necessary to complete the record keeping work they need done so you get the best results.


You can have an HR manager, secretary, or other employee take care of your records for you. However, this puts more pressure on them and also gives them access to funds and other information you may rather keep private. You can avoid possible fraudulent activity by having a third-party professional keep track of all your paperwork.


The outsourcing businesses that are out there specialize in keeping records. With this being their main focus, they are going to spend the time and resources to get the best software available to do their job. In turn, you are going to receive the benefits that go along with the most updated systems.


There are plenty of benefits to outsourcing your bookkeeping. By becoming aware of what they are you can make a more educated decision on whether it is the best option for your business.…

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Why It’s Ideal To Outsource A Bookkeeper

Why It's Ideal To Outsource A Bookkeeper

The number of businesses outsourcing bookkeepers is growing by the minute. This is because these businesses understand how advantageous it is to hire such services. Businesses such as startups and small businesses mostly benefit from it, but there are other major companies that do it too. Hiring one of the top bookkeeping companies is very easy, but getting the best among them all is really tough. Payroll services Australia is always be there to help anybody who wants to hire them and work for bookkeeping jobs for the company. click here for more about bookkeeping.


Why is it advantageous for small businesses to outsource a bookkeeper? Well, one of the main reasons is because it fits their budget. Compared to in-house bookkeepers, outsourced ones are less expensive. Rather than asking a regular staff to do the bookkeeping task, of course, it is more advisable to give the task to a professional bookkeeper.


Some business owners actually know how to do basic bookkeeping but, still, they find it necessary to hire a professional. Why? Because a business owner’s plate is already full. Other aspects of the business need to be taken care off—marketing, human resources, production, etc. Therefore, if there is a professional who can help, then wouldn’t it be smart to hire them? Get one bookkeeper for the benefits of the company.


As a business owner, it is your responsibility to look at your business as a whole. No matter how flexible you are, you shouldn’t overwhelm yourself with all the responsibilities. You need to learn how to delegate in order to maximize your profits. Even it means spending a little extra for an additional but a reliable service.


Some entrepreneurs claim that spending an extra amount on a task that you can do is worth it. But business experts would disagree to this. When you’re in the business industry, things will not go as smoothly as you want it to be. There will be challenges that may catch you off guard. What if you’re handling all the roles in your business? Do you think you could cope up? What if you made one mistake in bookkeeping? Is it still worth it? Outsourcing a bookkeeper will not only help you cut down your costs but reduce mistakes in your business as well. Bookkeeping professionals are very approachable and very professional in handling paperwork. They are vital to any business success. for more details, click on :

Why It's Ideal To Outsource A Bookkeeper

Bookkeeping is a very meticulous task. You need to work on it carefully and thoroughly. To achieve your goals, you’d want to avoid mistakes and errors as much as you can. Bookkeeping is one aspect of your business where you need to achieve excellence. To be able to do so, you need to understand that investing in professional bookkeepers is a great alternative and will serve as an investment for your business. If you want peace of mind, then this option is definitely a must for you.


Visit Payroll services Australia for more information. You can also search more of our blogs and articles and get the best information available online.


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